The Director of Finance and Operations (DFO) has three missions.

1. Ensure PEER has the financial ability to fulfill our mission to reduce the harms of substance use in our community. 
2. Give PEER effective systems that guarantee we perform for our clients and make the service of our clinicians efficient.
3. Provide accurate, actionable, and useful metrics to monitor our performance and progress in fulfilling this mission.

The DFO is a key member of the PEER leadership team, reporting directly to the CEO.  The DFO supervises the operations team and department.  The DFO collaborates with members of the Leadership Team and represents PEER at external stakeholder meetings.

Essential Responsibilities:

Finance and Accounting

·         With the Finance and Audit Committee (FAC) of the Board and the CEO, develop financial strategies and plans to support business objectives; and conduct financial analysis to identify trends and variances.

·         Manage the organization’s finances in accordance with generally accepted accounting principles and applicable policies and procedures.

·         Lead the month-end closing process; prepare and monitor budgets, forecasts, and financial reports to advance PEER’s mission and goals.

·         Prepare accurate and timely financial statements, reports, and grant-related financial documents.

·         Direct A/P, A/R, and bookkeeping functions.

·         Manage cash flow, bank activities, and investments alongside CEO; and oversee and supervise cash processes/deposits.

·         Plan, organize, and execute financial tasks and projects of the organization; and estimate funds required for short and long-term financial objectives.

·         Work with outside auditors in preparing annual audited financial statements and tax filings, including IRS Form 990, and the CFR for the State of Illinois, ensuring compliance with non-profit financial regulations.

·         Serve as staff liaison to the Board’s Finance and Audit Committee; and with the Board Treasurer, organize and co-lead the board financial/audit committee meetings; provide reports and presentations to the Board as needed and requested.

Administrative Operations, Billing, Office and Facilities

·         Manage day-to-day operations, overseeing the operations team and department (billing, office and facilities, IT, EHR); enhance systems, processes and best practices; ensure organizational processes comply with legal regulations and standards.

·         Develop, implement, and manage policies related to finance, billing, IT, office and facilities, and other administrative areas of operation.

·         Directly supervise and ensure successful completion of clinical billing processes - ensure accurate and timely billing, coding of services, claims processing, resubmissions, insurance verifications, and contracting and credentialling.

·         Oversee the effective and efficient functions of Information Technology and the Electronic Health Records Systems.

·         Oversee the management and maintenance of all facilities, grounds and vehicles, including construction/remodeling projects, maintenance and repairs, procurement of furnishings and vehicles, insurance and contracting.

·         Other duties as assigned.

Classification, Compensation, Work Schedule, and Benefits: 

·         This is a regular, full-time, exempt 40+ hours per week position.

·         Compensation is an annual salary between $100K-$115K, dependent on experience and qualifications.   

·         Work schedule is based on the needs of the organization, with some flexibility to work from home.

·         Benefits include comprehensive health (medical, dental and vision) insurance; paid holidays; accrued vacation, sick and personal time; time off for birthday; Long-term and Short-term disability; professional development trainings; and employee discounts through ADP.

Essential Qualifications and Competencies:

• At least 5 years of nonprofit financial management experience and oversight responsibilities of an agency’s administrative operations.
• Bachelor’s degree in a related field.
• Ability to work on multiple projects simultaneously, to set priorities and meet deadlines.
• Experience with SUPR/DARTS, Medicare, Medicaid, MCO and Private Insurance Billing.
• Experience with grant (state, township, foundation, private) budget development, tracking, and reporting. 
• Demonstrated familiarity with billing software, MIS systems and Electronic Health Records.
• Knowledge of CORE Electronic Health Records System a plus.
• Knowledge of IDHS Rule 2060 a plus.
• Knowledge of Joint Commission standards a plus.
• Must own a vehicle with insurance and willing to work out of Evanston and other PEER sites.

Characteristics:

• Self-starter and ability work independently and with a team.
• Good time management, organizational, interpersonal, and written skills.
• Attention to detail with good analytical and problem-solving skills.
• Discrete and ability to maintain confidentiality, use good judgement and sensitivity.
• Professional demeanor and role model for other staff.
• Customer oriented and ability to communicate effectively and positively.
• Confident, collegial, and direct.

PEER Services' Mission is to reduce the harms of substance use, addiction, and stigma by engaging youth and adults with innovative prevention programming and by supporting people on their path to recovery through holistic, evidence-based treatment. We provide affirming services to all in need, regardless of their ability to pay.

PEER Services is a 501(c) (3) non-profit organization. Since 1975, PEER Services has provided community-based substance use prevention and treatment services to teens, adults, and families in Northern Cook County, including Evanston, Maine, New Trier, Niles and Northfield Townships, and the north side of Chicago. PEER Services, Inc. is an Equal Opportunity Employer.

PEER Services, Inc. appreciates the opportunity to provide services to its diverse community, including people of color, low-income and financially insecure, non-English speakers, and LGBTQ+ individuals. We strongly encourage applications from people with these identities and other marginalized communities to join our staff to better serve our clients. PEER Services makes hiring decisions without regard to any person’s race, color, sex, creed, gender identity, gender expression, age, religion, disability, national origin, ancestry, genetic information, sexual orientation, marital status, parental status, pregnancy, military discharge status, source of income, FMLA status, or any other factor determined to be unlawful by federal, state or local statutes.